Losing important documents like your ZIMSEC certificates can be stressful, especially here in Zimbabwe where these qualifications are highly valued. These certificates are crucial for further education, employment, and various other opportunities. The Zimbabwe School Examinations Council (ZIMSEC) offers solutions for both replacing lost certificates and providing confirmation of results to institutions. This guide will walk you through both processes, answering the most common questions along the way.
Understanding the Importance of Your ZIMSEC Certificates
Your ZIMSEC certificates are official records of your academic achievements at the Ordinary and Advanced levels. They serve as proof of your qualifications and are often required by:
- Tertiary Institutions: Universities and colleges in Zimbabwe and beyond need these to assess your eligibility for further studies.
- Employers: Many employers in Zimbabwe require proof of your educational qualifications during the hiring process.
- Professional Bodies: Some professional organizations within Zimbabwe may need your certificates for registration.
Therefore, having these documents or official confirmation of your results readily available is essential for your academic and professional journey right here in Zimbabwe.
Frequently Asked Questions About ZIMSEC Certificate Replacement and Confirmation of Results
Let’s address some common questions you might have, incorporating the official information from ZIMSEC:
- What if my certificate is lost, burnt, or destroyed? ZIMSEC issues “replacement” for certificates that have been lost, burnt, or destroyed. The process for this involves applying for a Certifying Statement of Results using the ZGCE CERTIFYING STATEMENT form.
- What is a Confirmation of Results? This is a service provided by ZIMSEC to employers, training institutions, or further education providers who require proof that a candidate sat for and/or passed an examination. ZIMSEC will send this confirmation directly to the requesting authority. You can find more details on the official information sheet.
- How long does the Confirmation of Results process take? ZIMSEC aims to provide a Confirmation of Results within three (3) working days of receiving the complete application and proof of payment.
- Can I get a Confirmation of Results before my certificate is issued? No, ZIMSEC will not issue a Confirmation of Results before the actual certificates for that examination session have been issued. However, candidates awaiting their certificates can have their Provisional Statements of Results verified and authenticated by the Assistant Director Examinations Administration at ZIMSEC for tertiary institution admissions.
- How do I apply for a Certifying Statement of Results (replacement certificate)? You will need to complete the ZGCE CERTIFYING STATEMENT form in full and submit it along with proof of payment. The application forms are available on the ZIMSEC website.
- How do I request a Confirmation of Results for an institution? The authority requiring the results (e.g., employer or university) typically needs to complete the relevant section of the application form. You, as the applicant, will also need to provide your full names (as used in the examination), the correct year the examination was written, and the details of the examination session (June or November). You can find the application form on the ZIMSEC website or the official information sheet.
- Where should the Confirmation of Results be sent? You need to provide the full names and address of the authority requiring the results on the application form. ZIMSEC will send the Confirmation of Results directly to this address.
- Will I receive a copy of the Confirmation of Results? No, at no stage will the Confirmation of Results be handed over to the applicant, not even as a photocopy. It is sent directly to the requesting authority.
- How much does a Confirmation of Results cost? The fees are as follows per sitting:
- Local confirmation (Zimbabwe Only): USD7
- Regional confirmation (Outside Zimbabwe but within Africa): USD60
- International confirmation (Outside Africa): US80
- Search fees: USD10 (This is required if you do not supply your centre and candidate numbers).
- Where can I submit the application forms and proof of payment? Completed application forms, along with proof of payment, should be submitted in person at any of the ZIMSEC offices nationwide or by post to the following address:
CONFIRMATION SECTION
ZIMSEC
PO BOX CY 1464
CAUSEWAY, HARARE - What information do I need to provide when requesting a Confirmation of Results? You will need to supply the following information on the application form (available on the official information sheet):
- Full names and address of the authority requiring the results.
- The requesting authority MUST complete the relevant section of the form.
- Full names of the applicant (i.e., names used in the examination).
- Correct year when the examination was written.
- Details of the examination session (i.e., June or November).
- What if I provide the wrong address for the requesting authority? ZIMSEC will not be responsible for the loss of documents due to a wrongly quoted forwarding address by the applicant. Please ensure you provide the correct details.
Step-by-Step Guide: Replacing Lost Certificates (Applying for Certifying Statement of Results)
This section focuses on how to get a replacement for your lost, burnt, or destroyed certificate.
Step 1: Obtain the ZGCE CERTIFYING STATEMENT Form
You can download this form from the ZIMSEC website. You might also be able to obtain a physical copy from any ZIMSEC office in Zimbabwe.
Step 2: Complete the Application Form
Fill out all sections of the form completely and accurately. Make sure all the details you provide match the information on your lost certificate and your identification documents.
Step 3: Gather Supporting Documents
While the provided information doesn’t explicitly list documents for a replacement certificate, it’s generally advisable to include:
- A sworn affidavit commissioned by a Commissioner of Oaths detailing the loss or destruction of your certificate(s).
- A clear copy of your national identity card, valid driver’s license, or valid passport.
It’s best to check the specific requirements on the ZGCE CERTIFYING STATEMENT form itself or by contacting ZIMSEC directly.
Step 4: Pay the Required Fee
There will be a fee for the Certifying Statement of Results. Check the ZIMSEC website or contact them for the current fee structure. Ensure you obtain proof of payment.
Step 5: Submit Your Application
Submit the completed form, supporting documents, and proof of payment in person at any ZIMSEC office, or by post to the address provided earlier.
Step-by-Step Guide: Requesting a Confirmation of Results for an Institution
This section is for when an employer or educational institution needs verification of your results.
Step 1: Obtain the Application Form
The application form for Confirmation of Results can be found on the ZIMSEC website or on the official information sheet.
Step 2: Provide Necessary Information
Ensure you provide the following details on the form:
- Full names and address of the authority requiring the results.
- Your full names (as used in the examination).
- Correct year the examination was written.
- Details of the examination session (June or November).
Make sure the requesting authority completes their section of the form as well.
Step 3: Pay the Required Fee
Pay the applicable fee based on whether the confirmation is for a local, regional, or international institution. Remember to include the search fee if you don’t have your centre and candidate numbers. Obtain proof of payment.
Step 4: Submit Your Application
Submit the completed form and proof of payment in person at any ZIMSEC office, or by post to the address provided earlier.
Step 5: ZIMSEC Sends the Confirmation
ZIMSEC will process the request and send the Confirmation of Results directly to the requesting authority within three (3) working days of receiving a complete application and proof of payment. You will not receive a copy.
Important Reminders for Both Processes
- Complete Forms Fully: Ensure all sections of the application form are completed in full. Incomplete forms may lead to delays.
- Include Proof of Payment: Your application will not be processed without proof of payment.
- Check the Website: Always refer to the official ZIMSEC website and the official information sheet for the most up-to-date information, forms, and fee structures.
- Provide Correct Information: Double-check all the information you provide, especially the address of the requesting authority for Confirmation of Results.
Conclusion
Whether you need to replace a lost, burnt, or destroyed ZIMSEC certificate by applying for a Certifying Statement of Results, or you need to request a Confirmation of Results for an employer or educational institution, ZIMSEC has established procedures to assist you here in Zimbabwe. By following these guidelines and providing accurate information, you can navigate the process effectively. Remember to utilize the resources available on the official ZIMSEC website and the official information sheet for the most current details.
Call to Action:
If you need to replace your lost ZIMSEC certificate, download the ZGCE CERTIFYING STATEMENT form from the ZIMSEC website and start the application process today. If an institution requires confirmation of your results, ensure they complete their section of the application form (available on the official information sheet) and submit it along with the necessary information and proof of payment. Don’t let the absence of your original documents hinder your progress – take action now! For any further queries, please visit the ZIMSEC website or contact their offices nationwide.
Here are the direct links for your convenience:
- Official ZIMSEC Website: Visit
- Confirmation of Results Information Sheet: Click Here